Our Statute

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1. Name of the Federation

The name of the Federation is :

The Malta Federation of Organisations Persons with Disability

2. The Federation’s Mission

To create a movement in favour of rights for persons with disability and the development and strengthening of measures and services which improve the lives of persons with disability and that of their families

3. The Aims of the Federation

The aims of the Federation are:

3.1 To be the focal point of the organisations for persons with disability, for those who work and provide services for persons with disability and also for the individuals who share the same objectives and aspirations of the Federation.

3.2 To create a discussion environment among its members with the intention to take action in favour of rights for and improving quality of life of persons with disability and their families.

3.3 To work for the Federation member organisations to continue to strengthen structures and their services by giving its support to initiatives for persons with disability, increase cooperation between organisations and spur new initiatives where these are lacking.

3.4 To represent this movement in favour of persons with disability wherever and with whoever has an influence which can improve the situation of persons with disability and their families.

4. Definition

The word disability includes those with physical, mental, intellectual or sensory long-term disability, which in interaction with various barriers may hinder them from participating fully and effectively in society on an equal basis with others’. The definition should be that given by the World Health Organisation of the United Nations.

5. Address

The Federation’s address is that address in Malta decided by the Federation from time to time.

6. Membership

The Federation is open to organisations representing persons with disability, their families, which provide services in this area and for people who want to commit themselves in favour of the Federation’s mission.

6.1 Membership Categories:

6.1.1 Category A

Any organisation that represents persons with disability and their parents, carers and guardians of persons with disability who cannot represent themselves and whose aims are the interests of disabled persons’.

6.1.2 Category B

Any organisation whose principle purpose is the provision of some form of services to persons with disability or their families, unless this a voluntary organisation and its profits to be re-invested exclusively and specifically for the benefit of persons with disability and for the same organisation’s purposes.

6.1.3 Category C

Any adult with disability or not may be a member of the Federation.

7. Conditions of Membership

7.1 Category A

7.1.1 Applications for membership shall me made to the Federation, which application includes a copy of the statute together with the list of the executive members of the organisation as well as information or other requests that the Federation may ask from time to time.

7.1.2 Any application is to be submitted to the executive of the Federation for approval at the first executive meeting. An application requires 2 out of 3 votes of the present members of the executive to be approved.

7.1.3 The executive may refuse to approve an application if the executive deems it is not in the best interest of the Federation to approve the new membership. The applicant may request an explanation which the executive is obliged to give.

7.2 Category B

7.2.1 Applications for memberships shall be made to the Federation, which

application includes a copy of the statute together with the list of the executive

members of the organisation as well as information or other requests that the

Federation may ask from time to time.

7.2.2 Application is to be submitted to the executive of the Federation for

approval at the first executive meeting. An application requires 2 out of 3

votes of the present members of the executive to be approved.

7.2.3 The executive may refuse to approve an application if the executive deems it

is not in the best interest of the Federation to approve the new membership.

The applicant may request an explanation which the executive is obliged to

give.

7.3 Category C

7.3.1 Applications for membership shall be made to the Federation, which

application includes information about the applicant and other information

which the Federation may request from time to time.

7.3.2 Application is to be submitted to the executive of the Federation for

approval at the first executive meeting. An application requires 2 out of 3

votes of the present members of the executive for approval.

7.3.3 The executive may refuse to approve an application if the executive deems it

is not in the best interest of the Federation to approve the new membership.

The applicant may request an explanation which the executive is obliges to

give.

7.4 Other Conditions

7.4.1 In the case of change in statute of a member organisation, the organisation is

obliged to send a notification and provide a copy of the new statute as amended

to the Federation within three months of these changes.

7.4.2 Each member is expected to be an active member and who does his best to be

the best example with his words and actions to bring forward the Federation’s

purposes.

7.4.3 Each member shall ensure the highest practice of ethics and therefore must state

in advance any conflict of interest, when this happens.

8. General Meetings or Extraordinary Meetings

8.1 A General Meeting shall be convened at least once a year where the

administrative report and the financial report are read and approved by the members present. The financial year begins in January and ends in December. Every two years, an election among the members to appoint the new executive is to take place.

8.2 Weight of Votes

8.2.1 The Federation gives different weight of votes in taking decisions. Therefore, for the purpose of motions or amendments to the statute or extraordinary general meetings, Category A members have a weight of three (3) votes, Category B members have a weight of one (1) vote, and individual members have a weight of one (1) vote.

8.3 General Meeting Notice

8.3.1 Notice to the General Meeting shall be sent to members not less than 8 weeks

from the date set by the executive to the general meeting. Motions and amendments to the statute may be sent by the members not later than one month before the general meeting date. In this case, the secretary of the executive must send notice thereof to all members no later than one week from the date of the general meeting.

8.3.2 The notification sent by the secretary shall indicate the place and time of

meeting and the agenda of the meeting.

8.3.3 The agenda of the general meeting must include reading and approval of the

administrative and financial reports as well as the appointments of two members as auditors for the financial report of the following year.

8.3.4 Every two years, the Federation must elect the five (5) members of the

executive. Nominations and seconding to stand for the election must be made by the members of the Federation at the meeting.

8.3.4.1 The vote for members of the executive is to be made by all members present.

Each organisation has only one (1) vote.

8.3.5 An extraordinary meeting can take place if half of the Federation members

(50%) make a written request to the President to call such a meeting indicating the agenda they wish to put forward. The President shall be obliged to convene an extraordinary meeting with the agenda indicated by the members no later than six weeks from receipt of the written request.

8.3.5.1 In this case the secretary of the executive must send a notification to all

members to inform about the extraordinary meeting together with the agenda

indicating date time and place of meeting.

9. The Executive Committee

9.1 The Executive is appointed every two years at the general meeting. The

purpose of the executive is to:

1. To work on the directions given out at general meetings

2. Comply with and administer the assets of the Federation

3. Strengthen the unity among the members and their influence

4. Take initiatives to realize the objectives of the Federation

5. Meet at least eight times a year

9.2 In the first meeting of the executive, after its appointment, the five members must

appoint the officers: President, Secretary and the Treasurer. The election shall be by a simple majority of votes. The President must either be a person with disability or a parent/carer/guardian of a person with disability who cannot represent him/herself and whose aim is the interest of persons with disability.

9.3 At executive level the decisions are taken by a simple majority of votes. The

President has also the casting vote.

9.4 The executive meetings are open to all members and the officials have an

obligation to do what fits the majority present at the meeting.

10. Responsibilities of the Officials

10.1 The responsibilities of the President are:

1. To represent the aspirations of the members and take such action necessary

and appropriate to realize these aspirations, as expressed in general meetings, in

executive and in other meetings

2. To comply with the provisions of the constitution and the rights of the members

3. To induce unity among the members by keeping constant contact and by involving members in what is being taking place , by listening and consult on a regular basis

4. To represent the Federation in meetings with third parties

5. To conduct the meetings in fair, transparent and ensure accountability by any

officer of the executive

10.2 The responsibilities of the Secretary are:

1. To properly manage the affairs of the Federation and to take all actions that the

decides upon

2. To assist the President in the work of the executive especially by notifying members of the executive about meetings and other matters and to detain members of the Federation informed of meetings and other activities of the Federation

3. To ensure that proper records are kept of the Federation’s activities, prepare the administrative report for the general meeting and other matters to ensure good administration in the Federation

10.3 The responsibilities of the Treasurer are:

1. To keep proper books of finance of the Federation and present the financial report

at the general meeting and to ensure that the accounting records are audited in accordance with the statute.

2. To keep the President informed with the financial situation and not to approve

any expenditure of more than €100.00 if this is not approved by the President. The executive’s approval is required for a cost of over €500.00.

10.4 The responsibilities of the Executive committee members are:

1. To attend and contribute to the decisions the executive would need to take and

attend and accompany the President at any activities of the Federation

11. Change in Executive Committee Members

11.1 A post at executive level could become vacant because the member passes away,

resigns or because s/he fails to report to meetings for three consecutive times

without an explanation.

11.2 In this case, the member who was next in line with more votes in the previous

general meeting but was not elected, will be appointed to fill up the vacant post.

11.3 If the post is vacant by an officer, then an election for that official from among the

members of the executive should take place. The executive may temporarily

appoint an officer until the new one is officially appointed.

12. Dissolution

12.1 In the event that the Federation does not meet for three whole years, this will mean that the Federation is inactive and so will be dissolved. In these circumstances the records and assets of the Federation will be pass on to the

Commissioner for Voluntary Organisations to decide fate of such assets and records.

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